Privacy Policy

Last Updated: December 7, 2025

1. Introduction

This Privacy Policy explains how QuickBooks Invoice Manager ("we", "our", or "the Service") collects, uses, and protects your information when you use our application. We are committed to protecting your privacy and handling your data in an open and transparent manner.

2. Information We Collect

We collect and process the following types of information:

• QuickBooks Data: Customer information, invoice details, and business data accessed through your QuickBooks Online account
• Wise Payment Data: Payment link information and transaction references
• Email Information: Email addresses for sending invoice notifications
• Authentication Data: OAuth tokens for QuickBooks and Wise integration
• Usage Data: Information about how you use the Service, including access times and feature usage

3. How We Use Your Information

We use the collected information for the following purposes:

• To create and manage invoices in QuickBooks Online
• To generate Wise payment links for your customers
• To send invoice notification emails to your customers
• To maintain and improve the Service
• To provide customer support
• To ensure the security and proper functioning of the Service

4. Data Storage and Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. Your data is:

• Stored securely on protected servers
• Transmitted using encrypted connections (HTTPS/SSL)
• Accessed only by authorized personnel when necessary for Service operations
• Subject to regular security assessments and updates

5. Data Sharing and Third Parties

We integrate with the following third-party services to provide functionality:

• QuickBooks Online: For invoice creation and management (subject to Intuit's Privacy Policy)
• Wise: For payment link generation and processing (subject to Wise's Privacy Policy)
• Gmail API: For sending email notifications (subject to Google's Privacy Policy)

We do not sell, trade, or otherwise transfer your personally identifiable information to third parties except as described in this Privacy Policy or as required by law.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

7. Your Rights and Choices

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data (subject to legal retention requirements)
• Withdraw consent for data processing where consent is the legal basis
• Disconnect QuickBooks or Wise integrations at any time through the respective platforms

8. QuickBooks OAuth Compliance

Our use of information received from QuickBooks APIs adheres to Intuit's Limited Use Requirements. We:

• Only access QuickBooks data that is necessary for the Service to function
• Do not use QuickBooks data for serving advertisements
• Do not allow humans to read QuickBooks data unless it's necessary to provide or improve the Service, comply with applicable law, or with your explicit consent
• Do not transfer QuickBooks data to third parties except as necessary to provide the Service or with your consent

9. Cookies and Tracking

We use session cookies to maintain your authentication state and improve your user experience. These cookies are necessary for the Service to function properly and are not used for advertising or tracking purposes.

10. Children's Privacy

Our Service is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you become aware that a child has provided us with personal information, please contact us.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by updating the "Last Updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes.

12. Data Protection Officer

For any questions or concerns regarding this Privacy Policy or our data practices, please contact us through the QuickBooks Invoice Manager application.

13. Compliance

We comply with applicable data protection laws including GDPR (General Data Protection Regulation) for European users and PIPEDA (Personal Information Protection and Electronic Documents Act) for Canadian users.